Privacy & Cookie Policy

This privacy policy is designed to inform you about the ExtraShip’s practices regarding collection, use, disclosure and storage of personal information that you may provide to us either directly or via this website.

Please ensure to read this entire Privacy Policy before using or submitting information to this website. We are legally obliged to use your information in line with all laws concerning the protection of personal information, including the Data Protection Act 1998

- Kind of personal information ExtraShip collect and hold

Any personal information which we collect from you depends on your relationship with ExtraShip. As a customer or supplier it will generally include your name, business and e-mail addresses and contact number. It may include your financial details. In some cases we may collect details of your driver’s license number, vehicle registration number, financial details, photo and date of birth. We do not collect personal information that we do not need.

Any personal information which we collect will be solely for the purpose of providing our services, and we will not store it for any longer period than is legally permissible and required for this purpose.

- How this personal information is collected and held?

Extraship collects most of personal information directly from you. For example, when you become a customer we may ask you to fill your details by using our website or on telephone/e-mail while assisting you with our services. This information is held in hard copy and/or electronic databases. We may collect information about you that is publicly available such as from other websites.

We may collect few de-personalized data which does not record personal data as such the date of visit to site, the path taken, the browser used, IP address etc is used to better understand how the site is functioning and to conclude upon demographic information.

- Purpose behind collecting, holding, using and disclose personal information

We need to collect personal information so that we can provide our products and services and conduct business. Specifically, we need to collect personal information to interact with our customers and suppliers often to meet contractual obligations to these parties. ExtraShip does not sell, rent or trade your personal information to third parties. However, your personal information may be disclosed to thired parties if required by applicable laws, or to service providers who provide services in connection with our products and services. If you would like to opt out of receiving future communication from ExtraShip you can do so by contacting us.

- Security

ExtraShip takes reasonable steps to ensure the security of your personal information. We frequently update our protecting software to protect our system from computer viruses. Further, all ExtraShip employees are required, as a condition of employment, to treat personal information held by ExtraShip as confidential. However, you should be aware that the internet is not a secure environment. We cannot protect personal information before it reaches us.

- Website cookies

Information is also generated and collected whenever a page is accessed on our website that records information such as the time, date and specific page. We collect such information for statistical and maintenance purposes that enables us to continually evaluate our website performance. Some parts of our website also use ‘cookies’. A ‘cookie’ is a small test file that is placed on your computer’s hard drive by a web page server. Cookies store information about the use of our website and are used to identify new or previous visitors to the website and what pages have been accessed. Most web browsers are set to accept cookies, but this function can usually be disabled if you wish. Please note that if you do disable this, not all functionality on our website will be available to you.

We use first party cookies and third party cookies to report how our ad impression, other uses of ad services, and interactions with these ad impressions and ad services are related to visits to our website. In addition, we use data from Google’s interest-based advertising or third party audience data (such as age, gender and interests) with Google Analytics to help us understand how user activity varies based on these factors. By using Google Ads Settings you can opt out of these features at any time and customise your Google Display Network Ads. Alternatively you can opt out of a third party vendor’s use of cookies by visiting the Network Advertising Initiative opt out page. Importantly we do not combine the anonymous information collected through Google Analytics with personally identifiable information.

- Disclosure of personal information

ExtraShip may need to disclose your personal information to organisations located overseas. These service providers perform a range of functions on our behalf including administrative and technological functions and may include authorised external contractors. For example, certain databases may be stored on servers located overseas. The overseas organisations may include related entities to the ExtraShip group of companies. We are required to take measures to ensure your information is treated in accordance with the standards.

- Access to personal information and correction of personal information

You have the right to seek access to your personal information which has been collected and held by ExtraShip. You also have the right to ask us to modify your personal information when it is inaccurate, incomplete or out of date, or to delete your personal information. Requests should be made in writing and we will need to verify your identity prior to providing you with access. We will promptly deal with any such requests for access.

- Resolving your concerns

You have the right to complain if you believe that your privacy has been compromised or if you believe that ExtraShip has not complied with the Privacy Act. You can do by contacting us. We will endeavour to respond to you within 3 business days, and to resolve your complaint within 10 business days. When the nature of the complaint or other circumstances mean that it is not possible to meet these timelines then we will let you know within that time frame.

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